Written By: Michael Haydock
Beginning May 1st, 2025, QuickBooks Online will replace the Tags feature with their new Custom Fields, a new versatile alternative to tags. Custom fields are functionally the same as tags but with more reporting capabilities. Before we dive into what custom fields can do, please take note of the following dates if your business utilizes tags on QuickBooks Online:
With custom fields, you will be able to capture data that’s important to your business and gain insights into how a particular aspect of your business is performing.
For example, if you operate a car dealership, you could create a “Sales Representative” custom field. Whenever a sales representative makes a sale, you can now mark each sales invoice with the sales rep’s name. Now, you can run a report to see every sales invoice that the sales rep, David, has made this year.
Custom fields are extremely versatile and can be used for both sales and expense forms. Some examples include sales receipts, invoices, estimates, credit memos, and refund receipts. Additionally, once you have created important custom fields for your sales and expense forms, you can also utilize the following additional features:
It’s important to note that custom field availability varies by your QuickBooks Online plan. Depending on your plan, you will be limited on the different custom fields you can create.
See the chart below for details on the number of different custom fields you can create:
If you have any questions about how the removal of tags will affect your business, be sure to contact your Porte Brown advisor for more information.
Get in touch today and find out how we can help you meet your objectives.
